Maintenance Department C.I.P.P.

Muskogee Public Schools

Input Evaluation

Text Box: Building fund Budget & Codes The building fund of any school district shall consist of all monies derived from the proceeds of a building fund levy of not to exceed five (5) mills in any year, voted by the people of a school district pursuant to the provisions of Article X, Section 10, of the Oklahoma Constitution, monies appropriated by the state for the purpose of capital expenditures or projects, monies allocated to a school district by the State Board of Education from the State Public School Building Equalization Fund, and monies donated to a school 7district for the purpose of capital projects or improvements and may be used for erecting, remodeling, repairing, or maintaining school buildings, for purchasing furniture, equipment and computer software to be used on or for school district property, for paying energy and utility costs, for purchasing telecommunications services, for paying fire and casualty insurance premiums for school facilities, for purchasing security system, and for paying salaries of security personnel, or for one or more, or all, of such purposes. Proceeds of such levies shall not be required to be used during the year for which a levy is made but may accumulate from year to year until adequate for the purposes intended. The building fund hereinabove defined is hereby declared to be a current expense fund, but shall not be considered a part of the general operating fund. No monies derived from the proceeds of the school levies made pursuant to the provisions of Article X, Section 9 of the Oklahoma Constitution may be placed in the building fund provided by this section. 21.044 (budget $25,000.00) This code in the building fund is used for the purchase of instructional equipment for each site. Generally this area is used to purchase needed furniture for the classroom environment. 21.045 (budget $15,000.00) This code is a potion of funding that is set aside for the use of the Assistant Superintendent as his or her discretion can be used for building needs as identified. This funding could be used for purchase of blinds, curtains, desks, and whiteboards of other needs that are identified in a building. 21.046 (budget $75,000.00) This is used for purchase of equipment for maintenance such as vehicles, lifts, or other necessary equipment. Generally this is used to purchase replacement vehicles for the department. I generally do not use this portion of the budget until the last of the year to make sure all building needs have been addressed first. Due to this direction we generally are not able to provide for all equipment needs. 21.133 (budget $0,000.00) This is a section of the budget designated for utilities. Currently we are only paying for the maintenance on the Honeywell program out of this budget. In a budget crises situation this area of the budget is used to pick up cost of district utilities to reduce expenditures from general fund. 21.149 (budget $10,000.00) This is a section of the budget designated for maintenance of security camera systems. The maintenance and replacement of camera systems is coordinated between the Maintenance Department and the Campus Police Department. This year the Campus Police Department was able to hire security personnel who had extensive experience with camera repairs. The goal would be for the maintenance of the cameras to move in the future fully to the Campus Police departments. 21.150 (budget $115,000.00) This section of the budget provides the necessary budget for custodial supplies. Custodial supplies consist of all the consumable goods used by the entire district such as paper towels, tissue, and hand soap and trash can liners. This budget also provides for small equipment needs in the custodial area such as buffers and extractors. The custodial supplies are bid out each year for competitive bid with detailed specification. If the bidders match the specifications we awarded to the low bidder on each item. The supplies are then delivered to the central warehouse at 1700 Beacon Street. When the building sends in a request for supplies it is imputed into the warehouse system and the building site is then charged for the materials and supplies. The next week the materials are delivered to the building. I generally wait until the end of the year to purchase any equipment in the custodial area to make sure all needs in the supply area have been addressed. We generally try to purchase at least five vacuums, two low speed buffers and one high speed buffer each year to provide necessary age replacement. 21.151 (budget $40,000.00) This budget is used for landscaping projects. With the districts one person in the Maintenance Department dedicated to grounds care we have identified at each location flower bed locations the help improve the appearance of grounds at the school sites. 21.152.52600.300 (budget $15,000.00) This is a section of the building fund that provides for technical needs and services in the maintenance area. These needs range from Engineer consultation, intercom, and fire alarm repairs and water treatment monitoring of boilers and chillers. This is an area of the budget which is in need of increasing due to the specific services and inspections needed due to code changes. 21.152.52600.400 (budget $160,000.00) This section of the budget is used when outside services are used in the repair and maintenance of out building. This generally consists of H.V.A.C. repairs, modification needed in a building, and all types of repairs needed in a facility. This is a section of the budget that is critical to maintaining the district each year annual inspection are required on equipment from fire extinguishers, elevators, alarm repairs, and other subcontract repairs or inspections. The maintenance Department is a fully licensed department capable of making small repairs to large extensive repaired like welding on boiler vessel to piping replacement chillers in place. We subcontract out repairs due to limited staff in the Maintenance Department. The Department is more productive if school employees go to a number of sites making repairs then staying on one job for a time period letting other schools wait. Due to this large repairs or projects are generally subcontracted out so we can maintain a small but solid maintenance staff. 21.152.52600.600 (budget $225.000.00) This is the main section of the building fund budget that provide for repair parts and materials. Purchase orders are done for parts needs from electrical supply companies, H.V.A.C. parts companies to Lowes for needed repair parts. This section of the budget provides for the daily repair needs of the district. 21.153 (budget $275,000.00) Generally each year we select a couple of projects on the needs list that funding will be provided for from this budget. These projects will range from replacement of carpeting to replacement of equipment. The funding in this area really provides for needs beyond routine maintenance of the building and provides for more long range planning and improvements and sites. If the district is going to be committed to maintaining out facility at a level of excellence this funding is essential. 21.154 (budget $80,000.00) This section provides for the grounds maintenance in the district. In the past Muskogee schools had its own grounds team that provided maintenance on the grounds. This team consisted of five employees and a host of grounds equipment. During a State budget crunch we had to reduce staff and one of the areas we chose due to time of the year was the grounds crew. We then decided to look at the cost of subcontracting the grounds care out. We solicited bid on all school site and after review we found it very competitive with what our cost on our crew was due to benefits and providing a twelve month base. For the last five years we have subcontracted out the ground care for the district. It had had its ups and downs due to weather conditions they would even occur if we had our own team but also difference due to low bid from contractor. We originally split up the bids so small local contractors could bid on grounds and through time it has narrowed down to larger companies bidding the project. 21.158 (budget $5,000.00) This budget provides for asbestos management in the district. This will consist of testing of newly identified materials which need to be tested to see if asbestos is over 1%. This also provides funding for small removal when needed on boilers, chillers, valves, packing’s and other areas were asbestos is still present in the facilities and must be managed. 21.160 (budget $40,000.00) This budget is used for the maintenance and projects in the athletic area. We established this budget due to each year more of the building fund was being consumed for athletic projects. With the establishment of this budget cost have decreased yet provided for necessary needs