Maintenance Department C.I.P.P.

Muskogee Public Schools

Future Plans

Custodial

Our goal would be to purchase high quality mop machines for school sites which have a large portion of floor tile. Due to indoor air quality, infections and life span of flooring more hard surface floors will be installed requiring additional equipment or staff. To meet this challenge the goal is to provide equipment which can increase productivity and allow hallway and high use areas to be moped daily.

We have a goal of instituting a training program so when a new staff member is hired they are assigned to a strong employee who will provide necessary training and procedures. During this training program they would complete an online safety program.

Hire at least one additional custodial staff that could severe and a custodial substitute in absence of custodian. Currently we have one person that performs this function that when a person is absent this employee fills the position already knowing the assigned area which makes it very productive. Sometimes this position will work two four hour positions filling in at two different sites at least getting the needed items accomplished at both assigned positions.

Goal would be to organize a specialty crew for large task areas. The areas would be stripping and waxing floors, extraction and carpet cleaning and detail cleaning. This type of organization better utilized the abilities of staff in the areas of perform and skills.

 

Grounds

Continue to sub-contract grounds maintenance on all sites. This reduces the liability of the district and provides more flexibility when budget is limited.

Goal would be to develop the district grounds person to supervise the grounds mowing and notify the company and document performance issues. This would relieve duties from Director making that position more efficient and providing closer monitoring of grounds care.

Goal is to develop beds at each site that would be low maintenance yet could be maintained all year to add to facility appearance.

Goal to develop site ownership in specific grounds areas providing maintenance of beds involving students in a learning environment. Currently a large majority of our students to not have the ability to see something planted and grow to maturity.

 

Safety

Long range goal is to have a safety director responsible for implementing all safety programs. With the changing environment safety in schools in becoming a more critical component of school districts requiring a large portion of time. The awareness of safety will continue to grow in public education. In the future all rooms and doors will need to be inspected semi-annually with documented progress to meeting the latest adopted code. This position would be responsible to accompanying inspectors throughout the district and providing necessary documentation.

 

· Inspections local Fire Marshal’s office

· Inspections by Department of Labor Elevator Division

· Inspections by Department of Labor hot water tanks Division

· Inspections by Department of Labor Pressure Vessel & Boiler Division

· inspections by Department of Labor PEOSH Division

· State Department of Health Asbestos Division

· Insurance companies

 

The district web site should be utilized to provide necessary safety information for the public as required but should also be a tool to provide safety training for all staff. Currently support staff are covered by training provided by each director yet this training is inconstant due to different supervisor requirements.

One area that we have not addressed correctly is with Certified Staff the problem is finding the time to do the necessary training. I know the on line Bloodborne Pathogen training that I set up has been good and easy to utilize by staff. We need to in the future provide additional easy training with short test for required safety training.

Muskogee Public Schools is committed to providing a safe learning environment, with this commitment we are in the process of construction of safe room at Tony Goetz Elementary. See video of project

 

Facilities

A Long range plan needs to be put in place to eliminate some facilities. For the size of school district we are we have too many different sites. This type of configuration worked in the past when we truly had neighborhood schools but now we are a transit society. Due to the layout of our facilities with numbers site but small numbers in our elementary school our operational cost are higher. The long term goal should be to establish Elementary site that would support 600 to 800 students which would lower operational cost and district transfers.

 

Major improvements have been made with a progress bond issue complain to regain maintenance of the facilities and make necessary site improvement. In the future our community needs to adopt a bond campaign that is annually to maintaining our facilities and establishes vision for our community.

 

The long range plan should establish a direction on facility locations and usage after this is established a replacement program needs to be put in place.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Security

Alarm systems were installed in the school facilities in the late 80’s with motion detectors covering the hallways. The same basic system exists in most facilities with mainly replacement of defective equipment taking place. The district needs to move to motion detectors covering all classrooms with outside access by window or door. We are continuing to see an increase in break-ins were an intruder comes through a window and steals from a classroom but does not enter the hallway.

 

Magnetic door holders need to be installed on all main egress doors at the elementary level so with the flip of a button the school could be in a verified lock down state. Security cameras need to be updated at all sites and currently this is under the Campus Police Department.

 

Goal would be to implement electric latch technology at all exterior openings and to implement a new electronic card operator system. This system would provide a new tracking system for staff, students and employees. With a central computer system we could limit, allow and track access to facilities twenty-four hours per day.

 

Maintenance

Our goal would be to increase staff to meet the expanding need of the district. Currently we have nine employees dedicated to the maintenance of our facilities.

Additional Comprehensive Maintenance Helper to keep up with the work load in this area. This position takes care of painting, ceiling repairs, and all types of general handy man repairs in the district.

 

Hire a roofer positions, in the past we have had a fully time roofer positions yet when budget cuts took place we combined the roofing to the electrical apprentice position. The individual working as the electrical apprentice has now a fully licensed electrician. The roofer position would help maintain roofing maintenance and perform general repairs and a written inspection process on all roofs.

 

Re-establish a strong progress maintenance project budget to maintain the integrity of our existing facilities.

 

We have been very successful in bond issues but due to this we have come to depend on bond funding to help with maintenance issues due to limited continual funding. The challenge has been we will align budget and start heading toward a preventative maintenance program then we will have short fall at the State level then budget is adjusted to take care of shortfall. Due to our dependence on bond issues we do large H.V.A.C. projects, flooring projects, and other projects on large scale.

 

The challenge with this type of large scale replacement is all the equipment and materials age at the same time. So instead of replacing on H.V.A.C. unit due to a failed heat exchanger the entire building is due to replacement at the same time. We need to establish a progress Maintenance Budget which will allow for replacement on a cycle so it can be planned into a budget process. This will allow the bond program funding to be directed to a more visionary future view of our facilities instead of at least thirty-percent of the bonds going to general maintenance projects.

 

Start a replacement program for Maintenance Department vehicles. Due to the same challenges with funding we use bond funding to purchase vehicles. We need to establish a line item to replace one maintenance vehicle per year. A line item need to be established to replace one of the support vehicles used in athletics or FFA each year to keep the best and safest vehicles which directly impact students. This will allow a step down of an existing student support vehicle into the Maintenance Department.

 

We also need to look for alternative fuel vehicles to be used in the Maintenance Department. Maintenance vehicle run on the average of four hours per day because of the demand of going to calls at different sites yet the vehicles are driven only a couple of miles between schools.